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Resignation Templates

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Resignation Letter Template

Paste-ready resignation letter examples for a clean, professional exit. Customize the tone below or copy the default template and send today.

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Standard professional resignation letter sample

Dear Alex Rivera,

Please accept this letter as formal notice of my resignation from my position as Marketing Coordinator at Acme Inc. My last working day will be October 3, 2026.

Thank you for the opportunities and support during my time here. I will do my best to complete outstanding work and assist with the transition before my departure.

Please let me know how I can help during this period.

Sincerely,
Jordan Lee

Resignation letter generator

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Dear Alex Rivera,

Please accept this letter as formal notice of my resignation from my position as Marketing Coordinator at Acme Inc. My last working day will be October 3, 2026.

Thank you for the opportunities and support during my time here. I will do my best to complete outstanding work and assist with the transition before my departure.

Please let me know how I can help during this period.

Sincerely,
Jordan Lee

Resignation letter examples

Use these as resignation letter samples. Swap names, title, company, and last day. For email format, see the resignation email templates.

Short resignation letter example

Dear Alex Rivera,

I resign from my position as Marketing Coordinator at Acme Inc, effective October 3, 2026.

Thank you.

Sincerely,
Jordan Lee

Formal resignation letter example

Dear Alex Rivera,

I am writing to formally resign from my position as Marketing Coordinator with Acme Inc, effective October 3, 2026.

Please consider this letter as official written notice in accordance with standard professional practice. I will complete outstanding work to the best of my ability and support the transition of my duties as requested.

Thank you for the professional opportunities afforded to me during my employment.

Sincerely,
Jordan Lee

Letter of resignation format (including voluntary resignations)

A letter of resignation is usually one page: date (optional), greeting, resignation statement with last day, short thanks, handover offer, and sign-off. Keep a copy for your records.

What to include in a resignation letter

  • A clear statement that you are resigning
  • Your job title and company name
  • Your exact last working day (a calendar date)
  • A brief thank-you (optional)
  • An offer to help with the handover
  • A professional sign-off and your name

What to leave out

  • Complaints about managers, coworkers, or the company
  • Detailed reasons that turn into a vent
  • Salary, counteroffers, or next-employer bragging
  • Promises you cannot keep during your notice period

How to resign in four steps

  1. Check your contract or handbook for any required notice period.
  2. Tell your manager first when you can (in person or video), then send the written letter or email.
  3. Use a clear last day date — not only “in two weeks.”
  4. Offer a practical handover and stay professional through your final day.

Resigning outside the US?

Notice periods and wording differ by country. Use the guide that matches where you work, or compare the rules side by side.

More resignation templates

Resignation letter FAQ

What should a resignation letter include?

A clear statement that you are resigning, your job title, your exact last working day, a brief thank-you (optional but recommended), an offer to help with the handover, and a professional closing. Keep it to one page.

Is two weeks' notice required in the US?

In most US states employment is at-will, so two weeks' notice is a professional courtesy rather than a federal legal requirement. Always check your contract, offer letter, or handbook for a required notice period. This is general information, not legal advice.

Can I resign by email?

Yes. Many workplaces accept a resignation email, especially for remote or hybrid roles. Use a clear subject line such as "Resignation — [Your Name] — Last Day [Date]," and send it to your manager (and HR if your handbook says to).

Should I explain why I'm leaving?

Usually no. You are not required to give a detailed reason. A short neutral line is fine if you want one; save grievances for an exit interview, not the letter.

What should I leave out of a resignation letter?

Complaints about people or the company, salary negotiations, details about your next employer, and long personal stories. Keep the record clean and professional.