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Resignation Templates

Verbal script · US

What to Say When Resigning

Keep the conversation short: decision, last day, thanks, handover. Then send written notice the same day.

Hi [Manager's Name]. Thanks for making time.

I've decided to resign from my role as [Job Title]. My last day will be [Date].

I've appreciated working here. I'm ready to help with a smooth handover.

I'll send a short resignation email today so we have it in writing.
  1. Book a short private meeting (or video call if remote).
  2. Lead with the decision and your last day.
  3. Thank them briefly and offer a handover.
  4. Send a written letter or email the same day.

For the fuller process (timing, counteroffers), see how to resign.

Frequently asked questions

Do I have to say why I am resigning?

No. A short neutral reason is optional. You can simply state that you are resigning and give your last day.

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