Free · A-tier · US
Use a real calendar end date about 30 days out. Plan documentation early and check your contract for exact notice rules.
Tell your manager first when you can, then send written notice the same day. Put a calendar last day in the letter—not only “in two weeks.” Keep the reason short; this page is for a 30 day notice resignation letter, so stay on that intent and link out for tones or notice length.
The samples below are starting points, not scripts. Swap names, title, company, and last day. If your situation is sensitive (health, harassment, legal risk), keep the letter factual and use HR or counsel for details that should not live in email.
Dear Alex Rivera, Please accept this letter as formal notice of my resignation from my position as Marketing Coordinator at Acme Inc. My last working day will be October 3, 2026. Please accept this letter as 30 days’ notice of my resignation. My last working day will be October 3, 2026. Thank you for the opportunities at Acme Inc. I will work through a complete transition over the coming month. Sincerely, Jordan Lee
Subject: Resignation — Jordan Lee Hi Alex Rivera, Please accept this email as my formal resignation from my position at Acme Inc. My last day will be October 3, 2026. Use a real calendar end date about 30 days out. Plan documentation early and check your contract for exact notice rules. I am happy to help with a smooth transition before I leave. Thank you for the opportunity to work here. Best regards, Jordan Lee Marketing Coordinator
Prefer a dedicated email page? See resignation email templates.
Want to fill fields interactively? Use the resignation letter generator, then adjust the reason line to match this situation.
State that you are resigning, include your job title and company, give an exact last working day, keep any reason brief (or omit it), thank them optionally, and offer a handover. Use a real calendar end date about 30 days out. Plan documentation early and check your contract for exact notice rules..
Keep it brief. A single line such as “Please accept this letter as 30 days’ notice of my resignation.” is enough — you do not need to justify the decision or share private specifics. Save anything sensitive for a conversation with HR.
Yes. Paste the body into an email with a clear subject line, or use our resignation email templates.
No. These templates are general information for US workers, not legal advice. Check your contract and local rules.